Asana Data Inventory Sanitized Data

The following table(s) contains detailed examples of the metadata fields available from the Asana API endpoints Worklytics leverages. In order to pseudonymize and sanitize PII and other potentially sensitive data, Worklytics provides access to a Data Loss Prevention (DLP) Proxy, which allows customers to pre-filter metadata, within customer infrastructure, before it is sent to Worklytics for processing.

These are the fields Worklytics recommends but the Worklytics DLP Proxy provides full field-level control and therefore any field may be removed or sanitized.

Field descriptions are taken from third party API documentation, these are maintained on a best effort basis and Worklytics can not guarantee their indefinite accuracy. Please refer to the source API site for the most up-to-date documentation.

How to read the "DLP Proxy" column in the table(s):

⭕ This field is transformed, usually partially redacted

🟡 This field is "pseudonymized" by the DLP Proxy: only a SHA256 hash of its value is sent to Worklytics; never the value itself

To see the full (unsanitized) version of this document, click here.

Worklytics requires access to the following API primary endpoints:

Model	Description	API docs
TeamCompact	Used to retrieve a list of teams for a given workspace Endpoints: /api/1.0/workspaces/{workspaceId}/teams	🔗↗️
WorkspaceCompact	Used to retrieve a list of workspaces (all projects and tasks have an associated workspace) Endpoints: /api/1.0/workspaces	🔗↗️
User	Used to retrieve a list of users (a user object represents an account in Asana that can be given access to various workspaces, projects, and tasks) Endpoints: /api/1.0/users	🔗↗️
ProjectCompact	Used to retrieve a list of projects for a given team Endpoints: /api/1.0/teams/{teamId}/projects	🔗↗️
Task	Used to retrieve a list of tasks (or an individual one). Also used to search for tasks in a workspace, and retrieve subtasks of a given task. Endpoints: /api/1.0/tasks /api/1.0/tasks/{taskId} /api/1.0/tasks/{taskId}/subtasks /api/1.0/workspaces/{workspaceId}/tasks/search	🔗↗️
Story	Used to retrieve a list of stories associated with a task. Endpoints: /api/1.0/tasks/{taskId}/stories	🔗↗️

TeamCompact

API docs: https://developers.asana.com/reference/getteamsforworkspace

DLP Proxy docs: Asana

DLP Proxy	Property Name	Type	Description
🟡 Pseudonymized	gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	resourceType	String

WorkspaceCompact

API docs: https://developers.asana.com/reference/workspaces

DLP Proxy docs: Asana

DLP Proxy	Property Name	Type	Description
🟡 Pseudonymized	gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	resourceType	String

User

API docs: https://developers.asana.com/docs/users

DLP Proxy docs: Asana

DLP Proxy	Property Name	Type	Description
🟡 Pseudonymized	email	String	The user's email address Raw example: [e-mail] Sanitized example: { "scope":"email", "domain":"acme.com", "hash":"aT3usZghgyWmDoXRncq5qhmQJQMjY49xDJylpM4TyYI" }
🟡 Pseudonymized	gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	resourceType	String

ProjectCompact

API docs: https://developers.asana.com/reference/projects

DLP Proxy docs: Asana

DLP Proxy	Property Name	Type	Description
🟡 Pseudonymized	gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	resourceType	String

Task

API docs: https://developers.asana.com/reference/tasks

DLP Proxy docs: Asana

DLP Proxy	Property Name	Type	Description
🟢 Allowed	actualTimeMinutes	Long
🟢 Allowed	approvalStatus	String
🟡 Pseudonymized	assignee	User	The user to whom the task is assigned. Any PII data is pseudonymized.
🟢 Allowed	assigneeSection	Resource
🟢 Allowed	assigneeStatus	String
🟢 Allowed	completed	Boolean
🟢 Allowed	completedAt	Instant
🟡 Pseudonymized	completedBy	User	The user who completed the task. Any PII data is pseudonymized.
🟢 Allowed	createdAt	Instant
🟡 Pseudonymized	createdBy	User	The user who created the task. Any PII data is pseudonymized.
🟡 Pseudonymized	createdBy.email	String	The user's email address Raw example: [e-mail] Sanitized example: { "scope":"email", "domain":"acme.com", "hash":"aT3usZghgyWmDoXRncq5qhmQJQMjY49xDJylpM4TyYI" }
🟡 Pseudonymized	createdBy.gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	createdBy.resourceType	String
🟡 Pseudonymized	customFields[]	List of CustomField
🟢 Allowed	customFields[].asanaCreatedField	String
🟡 Pseudonymized	customFields[].createdBy	User	Any PII data is pseudonymized.
🟢 Allowed	customFields[].currencyCode	String
🟢 Allowed	customFields[].customLabel	String
🟢 Allowed	customFields[].customLabelPosition	String
🟢 Allowed	customFields[].dateValue	CustomFieldDate
🟢 Allowed	customFields[].dateValue.date	LocalDate
🟢 Allowed	customFields[].dateValue.dateTime	String
🟢 Allowed	customFields[].displayValue	String
🟢 Allowed	customFields[].enabled	Boolean
🟡 Pseudonymized	customFields[].enumOptions[]	List of EnumObject
🟢 Allowed	customFields[].enumOptions[].enabled	Boolean
🟡 Pseudonymized	customFields[].enumOptions[].gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	customFields[].enumOptions[].resourceType	String
🟢 Allowed	customFields[].enumValue	EnumObject
🟢 Allowed	customFields[].format	String
🟡 Pseudonymized	customFields[].gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	customFields[].hasNotificationsEnabled	Boolean
🟢 Allowed	customFields[].isGlobalToWorkspace	Boolean
🟢 Allowed	customFields[].multiEnumValues[]	List of EnumObject
🟢 Allowed	customFields[].numberValue	String
🟢 Allowed	customFields[].peopleValue[]	List of Resource
🟢 Allowed	customFields[].precision	Integer
🟢 Allowed	customFields[].resourceSubtype	String
🟢 Allowed	customFields[].resourceType	String
🟢 Allowed	customFields[].textValue	String
🟢 Allowed	customFields[].type	String
🟡 Pseudonymized	dependencies[]	List of Resource
🟡 Pseudonymized	dependencies[].gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	dependencies[].resourceType	String
🟢 Allowed	dependents[]	List of Resource
🟢 Allowed	dueAt	Instant
🟢 Allowed	dueOn	LocalDate
🟡 Pseudonymized	followers[]	List of User	List of users following the task. Any PII data is pseudonymized.
🟡 Pseudonymized	gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	is_rendered_as_separator	Boolean
🟢 Allowed	liked	Boolean
🟡 Pseudonymized	likes[]	List of UserInteraction	User interactions of the task. Any PII data is pseudonymized.
🟡 Pseudonymized	likes[].gid	String	Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟡 Pseudonymized	likes[].user	User	Any PII data is pseudonymized.
🟢 Allowed	memberships[]	List of Membership
🟢 Allowed	memberships[].project	Resource
🟢 Allowed	memberships[].section	Resource
🟢 Allowed	modifiedAt	Instant
🟢 Allowed	numHearts	Integer
🟢 Allowed	numLikes	Integer
🟢 Allowed	numSubtasks	Integer
🟢 Allowed	parent	Task
🟢 Allowed	permalinkUrl	String
🟡 Pseudonymized	projects[]	List of ProjectCompact
🟡 Pseudonymized	projects[].gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	projects[].resourceType	String
🟢 Allowed	resourceSubtype	String
🟢 Allowed	resourceType	String
🟢 Allowed	startAt	Instant
🟢 Allowed	startOn	LocalDate
🟡 Pseudonymized	tags[]	List of TagCompact
🟡 Pseudonymized	tags[].gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	tags[].resourceType	String
🟡 Pseudonymized	workspace	WorkspaceCompact
🟡 Pseudonymized	workspace.gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	workspace.resourceType	String

Story

API docs: https://developers.asana.com/reference/stories

DLP Proxy docs: Asana

DLP Proxy	Property Name	Type	Description
🟡 Pseudonymized	assignee	User	Any PII data is pseudonymized.
🟡 Pseudonymized	assignee.email	String	The user's email address Raw example: [e-mail] Sanitized example: { "scope":"email", "domain":"acme.com", "hash":"aT3usZghgyWmDoXRncq5qhmQJQMjY49xDJylpM4TyYI" }
🟡 Pseudonymized	assignee.gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	assignee.resourceType	String
🟢 Allowed	createdAt	Instant
🟡 Pseudonymized	createdBy	User	Any PII data is pseudonymized.
🟡 Pseudonymized	customField	CustomField
🟢 Allowed	customField.asanaCreatedField	String
🟡 Pseudonymized	customField.createdBy	User	Any PII data is pseudonymized.
🟢 Allowed	customField.currencyCode	String
🟢 Allowed	customField.customLabel	String
🟢 Allowed	customField.customLabelPosition	String
🟢 Allowed	customField.dateValue	CustomFieldDate
🟢 Allowed	customField.dateValue.date	LocalDate
🟢 Allowed	customField.dateValue.dateTime	String
🟢 Allowed	customField.displayValue	String
🟢 Allowed	customField.enabled	Boolean
🟡 Pseudonymized	customField.enumOptions[]	List of EnumObject
🟢 Allowed	customField.enumOptions[].enabled	Boolean
🟡 Pseudonymized	customField.enumOptions[].gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	customField.enumOptions[].resourceType	String
🟢 Allowed	customField.enumValue	EnumObject
🟢 Allowed	customField.format	String
🟡 Pseudonymized	customField.gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	customField.hasNotificationsEnabled	Boolean
🟢 Allowed	customField.isGlobalToWorkspace	Boolean
🟢 Allowed	customField.multiEnumValues[]	List of EnumObject
🟢 Allowed	customField.numberValue	String
🟡 Pseudonymized	customField.peopleValue[]	List of Resource
🟡 Pseudonymized	customField.peopleValue[].gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	customField.peopleValue[].resourceType	String
🟢 Allowed	customField.precision	Integer
🟢 Allowed	customField.resourceSubtype	String
🟢 Allowed	customField.resourceType	String
🟢 Allowed	customField.textValue	String
🟢 Allowed	customField.type	String
🟡 Pseudonymized	dependency	ResourceWithSubtype
🟡 Pseudonymized	dependency.gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	dependency.resourceSubtype	String
🟢 Allowed	dependency.resourceType	String
🟢 Allowed	duplicateOf	ResourceWithSubtype
🟢 Allowed	duplicatedFrom	ResourceWithSubtype
🟡 Pseudonymized	follower	User	Any PII data is pseudonymized.
🟡 Pseudonymized	gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	htmlText	String
🟢 Allowed	isEditable	Boolean
🟢 Allowed	isEdited	Boolean
🟢 Allowed	isPinned	Boolean
🟢 Allowed	liked	Boolean
🟡 Pseudonymized	likes[]	List of UserInteraction	Any PII data is pseudonymized.
🟡 Pseudonymized	likes[].gid	String	Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟡 Pseudonymized	likes[].user	User	Any PII data is pseudonymized.
🟢 Allowed	newApprovalStatus	String
🟢 Allowed	newDates	StoryDate
🟢 Allowed	newDates.dueAt	Instant
🟢 Allowed	newDates.dueOn	LocalDate
🟢 Allowed	newDates.startOn	LocalDate
🟢 Allowed	newEnumValue	EnumObject
🟢 Allowed	newMultiEnumValues[]	List of EnumObject
🟢 Allowed	newName	String
🟢 Allowed	newNumberValue	String
🟢 Allowed	newPeopleValue	Resource
🟢 Allowed	newResourceSubtype	String
🟢 Allowed	newSection	Resource
🟢 Allowed	newTextValue	String
🟢 Allowed	numHearts	Integer
🟢 Allowed	numLikes	Integer
🟢 Allowed	oldApprovalStatus	String
🟢 Allowed	oldDates	StoryDate
🟢 Allowed	oldEnumValue	EnumObject
🟢 Allowed	oldMultiEnumValues[]	List of EnumObject
🟢 Allowed	oldName	String
🟢 Allowed	oldNumberValue	String
🟢 Allowed	oldPeopleValue	Resource
🟢 Allowed	oldResourceSubtype	String
🟢 Allowed	oldSection	Resource
🟢 Allowed	oldTextValue	String
🟡 Pseudonymized	previews[]	List of Preview
🟢 Allowed	previews[].fallBack	String
🟢 Allowed	previews[].footer	String
🟡 Pseudonymized	previews[].gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	previews[].header	String
🟢 Allowed	previews[].headerLink	String
🟢 Allowed	previews[].htmlText	String
🟢 Allowed	previews[].resourceType	String
🟢 Allowed	previews[].text	String
🟢 Allowed	previews[].title	String
🟢 Allowed	previews[].titleLink	String
🟡 Pseudonymized	project	ProjectCompact
🟡 Pseudonymized	project.gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	project.resourceType	String
🟢 Allowed	resourceSubtype	String
🟢 Allowed	resourceType	String
🟢 Allowed	source	String
🟢 Allowed	stickerName	String
🟡 Pseudonymized	story	StoryCompact
🟢 Allowed	story.createdAt	Instant
🟡 Pseudonymized	story.createdBy	User	Any PII data is pseudonymized.
🟡 Pseudonymized	story.gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	story.resourceSubtype	String
🟢 Allowed	story.resourceType	String
🟡 Pseudonymized	tag	TagCompact
🟡 Pseudonymized	tag.gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	tag.resourceType	String
🟡 Pseudonymized	target	Task
🟢 Allowed	target.actualTimeMinutes	Long
🟢 Allowed	target.approvalStatus	String
🟡 Pseudonymized	target.assignee	User	The user to whom the task is assigned. Any PII data is pseudonymized.
🟢 Allowed	target.assigneeSection	Resource
🟢 Allowed	target.assigneeStatus	String
🟢 Allowed	target.completed	Boolean
🟢 Allowed	target.completedAt	Instant
🟡 Pseudonymized	target.completedBy	User	The user who completed the task. Any PII data is pseudonymized.
🟢 Allowed	target.createdAt	Instant
🟡 Pseudonymized	target.createdBy	User	The user who created the task. Any PII data is pseudonymized.
🟢 Allowed	target.customFields[]	List of CustomField
🟢 Allowed	target.dependencies[]	List of Resource
🟢 Allowed	target.dependents[]	List of Resource
🟢 Allowed	target.dueAt	Instant
🟢 Allowed	target.dueOn	LocalDate
🟡 Pseudonymized	target.followers[]	List of User	List of users following the task. Any PII data is pseudonymized.
🟡 Pseudonymized	target.gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	target.is_rendered_as_separator	Boolean
🟢 Allowed	target.liked	Boolean
🟡 Pseudonymized	target.likes[]	List of UserInteraction	User interactions of the task. Any PII data is pseudonymized.
🟢 Allowed	target.memberships[]	List of Membership
🟢 Allowed	target.memberships[].project	Resource
🟢 Allowed	target.memberships[].section	Resource
🟢 Allowed	target.modifiedAt	Instant
🟢 Allowed	target.numHearts	Integer
🟢 Allowed	target.numLikes	Integer
🟢 Allowed	target.numSubtasks	Integer
🟢 Allowed	target.parent	Task
🟢 Allowed	target.permalinkUrl	String
🟢 Allowed	target.projects[]	List of ProjectCompact
🟢 Allowed	target.resourceSubtype	String
🟢 Allowed	target.resourceType	String
🟢 Allowed	target.startAt	Instant
🟢 Allowed	target.startOn	LocalDate
🟢 Allowed	target.tags[]	List of TagCompact
🟡 Pseudonymized	target.workspace	WorkspaceCompact
🟡 Pseudonymized	target.workspace.gid	String	Globally unique identifier of the resource Raw example: 4831887 Sanitized example: p~SIoJOpeSgYF7YUP
🟢 Allowed	target.workspace.resourceType	String
🟢 Allowed	task	Task
🟢 Allowed	type	String