Work Items

Work Items and Events Data

Note: Work Items datasets are only available in Datastream Enterprise tiers. Please contact [e-mail] for more information

Filename

items/organizationName_ANONYMIZED_ITEMS_YYYYMMDDZ00000000000N.extension

Variables:

• default prefix: items/

• organizationName: the slugified name of the organization

• YYYYMMDD, week this file contains data from. Week is in ISO format, being Monday first day of the week.

• due to size file might be split into N consecutive chunks using the suffix 0000000000N.

• extension, depending on the format and compression, see below:

Available formats

Format	Compression	Extension
NDJSON	NONE,GZIP	.json[.gz]
AVRO	NONE,SNAPPY,DEFLATE	.avro
PARQUET	NONE,SNAPPY,GZIP,ZSTD	.parquet[.gz]

Note: CSV is not supported for this file because is not able to represent nested objects.

Glossary

• Source: the tools the organization has connected through Worklytics. Examples:

  • GDrive, Slack, Zoom, GCalendar, GMail, Google Directory, MSFT Office...

• Objects: model pieces of work. Examples of objects:

  • Document or a file in GDrive

  • Slack channel

  • Zoom meeting

  • Calendar event

• Event: actions that happened to an object, performed by employees. Examples of events:

  • Comment, upload or edit a document

  • Message sent in a Slack channel

  • Zoom meeting occurrence (the actual action of attend a meeting)

  • Calendar event attendance

• Work Item: either an object or an event

• Time Spent:Worklytics' estimation of the amount of time a person worked on the event

File contents

This file shows a combination of items and events associated to them for a given week. Each row is a Json object with nested objects. The structure is intended to hold heterogeneous work sources so contents of certain fields may vary depending on the item type. Properties and metrics fields are a good example of this, for example Calendar meetings may have location, Slack message's' may have a message length or Zoom meetings may encode whether they are recurring or not. An entry may be an object and/or an event. Events have the boolean field "event" value set to true.

Items export schema

Field	Type	Description and examples
week	DATE	The ISOWEEK this work item happened
id	STRING	The id of the work item
type	STRING	Type of work item: file, meeting, slack channel...
relatedItems	RECORD	Other work items related to this one, if any
├─ itemId	RECORD	Structure that holds the related item identifier
├─── orgId	STRING	Organization this item belongs to
├─── integrationId	STRING	DEPRECATED
├─── sourceKindId	STRING	Source
├─── itemId	STRING	Id
├─ type	STRING	Type of relation (parent, in-reply-to emails...)
metrics	RECORD	Metrics for work item. Can be collected from source or derived. Value can either be numeric or a date
├─ name	STRING	Metric name
├─ value	FLOAT	Numeric value (examples: meeting duration, file size)
├─ dateValue	TIMESTAMP	Timestamp (example: meeting start)
url	STRING	The url associated with the work item if any
contentType	STRING	Content type. Usually present in items related to files (ex: application/vnd.google-apps.spreadsheet)
creationTime	TIMESTAMP	When the item was created
lastActiveTime	TIMESTAMP	When the item was last actioned (created and active are same in events)
firstSyncTime	TIMESTAMP	DEPRECATED.
lastSyncTime	TIMESTAMP	DEPRECATED.
lastUpdateTime	TIMESTAMP	When the item was seen by Worklytics
integrationId	STRING	DEPRECATED
sourceKindId	STRING	Source of item
orgId	STRING	Organization this item belongs to
sourceConnectionId	INTEGER	Worklytics identifier for customer connector
detailVisibilitySetting	STRING	DEPRECATED.
event	BOOLEAN	True if the work item is an event
parentId	RECORD	Parent id of the work item if any
├─ orgId	STRING	Organization this item belongs to
├─ integrationId	STRING	DEPRECATED
├─ sourceKindId	STRING	Source
├─ itemId	STRING	Id
title	STRING	Title of the item if available (email subject, file name, pull request name...)
relations	RECORD	People related to this item
├─ type	STRING	Type of relation (attendee, creator, organizer, editor...)
├─ employeeId	STRING	Employee ID, if action taken by employee in Worklytics records, or,
├─ externalId	STRING	Anonymized external identifier of the person that did the action
├─ properties	RECORD	Properties associated with the action (example: RSVP status on meeting, lenght of comment,...)
├─── name	STRING	Name
├─── value	STRING	Value
├─ directTimeSpent	INTEGER	Time spent working on an event (in milliseconds)
├─ exclusiveTimeSpent	INTEGER	Time spent working exclusively on this event given their concurrent work (in milliseconds)
├─ exclusiveMeetingTimeSpent	INTEGER	Meetings only. Time spent working exclusively on the meeting considering other concurrent meetings (in milliseconds)
properties	RECORD	Properties of the item, vary across sources
├─ name	STRING	Name
├─ value	STRING	Value

Sample rows

NDJSON example (note examples are pretty printed for documentation purposes otherwise will be presented in one row each)

Here is an example of how a meeting looks like:

{
  "week": "2019-07-01",
  "id": "UNIQUE_ID_FOR_ITEM",
  "title": "Worklytics weekly meeting",
  "type": "event",
  "relatedItems": [
    {
      "itemId": {
        "orgId": "orgId",
        "integrationId": "gcal",
        "itemId": "UNIQUE_ID_FOR_RELATED_ITEM"
      },
      "type": "master",
      "relevance": "0" // deprecated, ignore
    }
  ],
  "properties": [
    {
      "name": "location",
      "value": "Meeting Room Z1"
    },
    {
      "name": "status",
      "value": "confirmed"
    },
    {
      "name": "meetingType",
      "value": "RECURRENCE"
    }
  ],
  "metrics": [
    {
      "name": "created",
      "dateValue": "2018-09-13 20:33:16 UTC"
    },
    {
      "name": "start",
      "dateValue": "2019-07-01 21:30:00 UTC"
    },
    {
      "name": "modified",
      "dateValue": "2018-12-16 05:33:21.425 UTC"
    },
    {
      "name": "end",
      "dateValue": "2019-07-01 22:00:00 UTC"
    },
    {
      "name": "durationMillis",
      "value": 1800000
    },
    {
      "name": "attendeesCount",
      "value": 4
    }
  ],
  "url": "https://www.google.com/calendar/event?eid=URL_TO_THE_EVENT",
  "creationTime": "2019-07-01 21:30:00 UTC",
  "lastActiveTime": "2019-07-01 21:30:00 UTC",
  "firstSyncTime": "2019-07-02 04:45:43.386 UTC",
  "lastSyncTime": "2019-07-03 04:50:27.359 UTC",
  "lastUpdateTime": "2019-07-03 04:50:27.537 UTC",
  "integrationId": "gcal",
  "orgId": "worklytics.co",
  "sourceConnectionId": "CONN_ID", // internal, ignore
  "detailVisibilitySetting": "ORG", // internal, ignore
  "parentId": {
    "orgId": "worklytics.co",
    "integrationId": "gcal",
    "itemId": "UNIQUE_ID_FOR_MASTER_ITEM" // may not exist if is a "top level" item
  },
  "relations": [
    {
      "type": "creator",
      "employeeId": "A000001",
      "properties": []
    },
    {
      "type": "organizer",
      "employeeId": "A000001",
      "properties": []
    }
  ]
}

This is what an event attendance looks like:

{
  "week": "2019-07-01",
  "id": "UNIQUE_ID_FOR_PARENT_20190703T090000Z:attendance",
  "title": "Worklytics weekly meeting",
  "type": "attendance",
  "relatedItems": [
    {
      "itemId": {
        "orgId": "worklytics.co",
        "integrationId": "gcal",
        "itemId": "UNIQUE_ID_FOR_PARENT"
      },
      "type": "master",
      "relevance": "100"
    },
    {
      "itemId": {
        "orgId": "worklytics.co",
        "integrationId": "gcal",
        "itemId": "UNIQUE_ID_FOR_PARENT"
      },
      "type": "master",
      "relevance": "0"
    }
  ],
  "properties": [
    {
      "name": "location",
      "value": "Meeting Room Blue"
    },
    {
      "name": "status",
      "value": "confirmed"
    },
    {
      "name": "meetingType",
      "value": "RECURRENCE"
    }
  ],
  "metrics": [
    {
      "name": "created",
      "dateValue": "2018-12-28 10:10:43 UTC"
    },
    {
      "name": "start",
      "dateValue": "2019-07-03 09:00:00 UTC"
    },
    {
      "name": "modified",
      "dateValue": "2019-01-28 06:30:24.34 UTC"
    },
    {
      "name": "end",
      "dateValue": "2019-07-03 09:30:00 UTC"
    },
    {
      "name": "durationMillis",
      "value": 1800000
    },
    {
      "name": "attendeesCount",
      "value": 4
    }
  ],
  "url": "https://www.google.com/calendar/event?eid=ID_FOR_URL",
  "creationTime": "2019-07-03 09:00:00 UTC",
  "lastActiveTime": "2019-07-03 09:30:00 UTC",
  "firstSyncTime": "2019-07-04 04:49:05.49 UTC",
  "lastSyncTime": "2019-07-05 05:44:34.226 UTC",
  "lastUpdateTime": "2019-07-05 07:36:43.54 UTC",
  "integrationId": "gcal",
  "orgId": "worklytics.co",
  "sourceConnectionId": "CONN_ID",
  "detailVisibilitySetting": "ORG",
  "parentId": {
    "orgId": "worklytics.co",
    "integrationId": "gcal",
    "itemId": "UNIQUE_ID_FOR_PARENT"
  },
  "relations": [
    {
      "type": "creator",
      "employeeId": "A000001",
      "properties": []
    },
    {
      "type": "attendee",
      "employeeId": "A000002",
      "properties": [
        {
          "name": "participationStatus",
          "value": "NEEDS_ACTION"
        },
        {
          "name": "responseStatus",
          "value": "needsAction"
        }
      ],
      "directTimeSpent": "1800000",
      "exclusiveTimeSpent": "900000",
      "exclusiveMeetingTimeSpent": "900000"
    },
    {
      "type": "attendee",
      "employeeId": "A000003",
      "properties": [
        {
          "name": "participationStatus",
          "value": "ACCEPTED"
        },
        {
          "name": "responseStatus",
          "value": "accepted"
        }
      ]
    },
    {
      "type": "attendee",
      "employeeId": "A000001",
      "properties": [
        {
          "name": "participationStatus",
          "value": "ACCEPTED"
        },
        {
          "name": "responseStatus",
          "value": "accepted"
        }
      ]
    },
    {
      "type": "attendee",
      "employeeId": "A000005",
      "properties": [
        {
          "name": "participationStatus",
          "value": "ACCEPTED"
        },
        {
          "name": "responseStatus",
          "value": "accepted"
        }
      ]
    },
    {
      "type": "organizer",
      "employeeId": "A000001",
      "properties": []
    },
  ]
}

List of possible values for items and relations. List may grow over time.

Source (integrationId)	Item type	Relation type
gapps_groups	manager
gapps_groups	member
gapps_groups	owner
gcal	attendance	attendee
gcal	attendance	creator
gcal	attendance	organizer
gcal	attendance	resource
gcal	event	attendee
gcal	event	creator
gcal	event	organizer
gdrive	file	owner
gdrive	file	reader
gdrive	file	writer
gdrive	revision	author
github	actor
github	commit	author
github	issue	creator
github	issue_comment	author
github	issue_comment_created	subject
github	issue_comment_edited	subject
github	issue_opened	subject
github	pull	contributor
github	pull	reviewer
github	pull_request	contributor
github	pull_request_assigned	subject
github	pull_request_closed	subject
github	pull_request_comment	author
github	pull_request_create	creator
github	pull_request_edited	subject
github	pull_request_labeled	subject
github	pull_request_merge	merger
github	pull_request_opened	subject
github	pull_request_reopened	subject
github	pull_request_review_comment	author
github	pull_request_review_comment_created	subject
github	pull_request_review_comment_deleted	subject
github	pull_request_review_comment_edited	subject
github	pull_request_review_request_removed	subject
github	pull_request_review_requested	subject
github	pull_request_unassigned	subject
github	pull_request_unlabeled	subject
github	push	sender
gmail	chat	From
gmail	chat	To
gmail	chat_sent	From
gmail	message	BCC
gmail	message	CC
gmail	message	From
gmail	message	To
gmail	message_sent	From
jira	comment	author
jira	comment_created	author
jira	issue	assignee
jira	issue	attachmentAuthor
jira	issue	creator
jira	issue_created	actor
jira	issue_deleted	actor
jira	issue_resolved	actor
jira	issue_updated	actor
slack	channel	channel_creator
slack	channel	channel_member
slack	message	author
slack	message	mentioned
slack	message	reactor